Operations Generalist

Junior+/Middle role, remote full-time, your time zone is between UTC-3 and UTC+5

We are a nonprofit raising policymaker awareness about AI risks, aiming to slow potentially dangerous research and accelerate technical safety. We have ambitious goals and need to move fast. Come work with us! → About Palisade

As our Operations Generalist, you'll handle the practical aspects that keep our distributed team running smoothly across daily operations, recruiting and event management.

What you'll do

Daily Operations

• Track and process invoices and expenses

• Maintain clear documentation of processes and procedures

• Help new team members with onboarding

• Support team members with visa processes

• Manage vendor relationships and contracts

• Keep internal systems and processes running smoothly

• Handle coworking space arrangements

Sample: Palisade collaborates with RAND. In this role, you'd manage contracts and invoices, and coordinate directly with their contracts department.

Recruiting

• Manage and update candidate statuses across all stages of the recruitment pipeline

• Coordinate technical assessments and schedule interviews between candidates and hiring teams

• Process payments for completed technical assessments

• Publish and maintain job postings across relevant platforms

Sample: Create an API key in one of the services to send to the candidate along with the test assignment at the scheduled time.

Team and Industry Events

• Plan and execute team events like off-sites from start to finish in various locations around the world

• Book and coordinate venues, catering, and equipment

• Arrange travel for team members, speakers, and attendees

• Manage on-site logistics and vendor coordination

• Handle event registration and materials

• Write clear communications to all event participants

• Order and track event supplies and signage

Sample: You organize an off-site, from selecting a location and arranging travel to providing on-site support. Or: you organize a cybersecurity event, liaising with the platform vendor and advertising the event to possible participants.

What you'll need

• Operations Experience: 2-3 years managing multiple projects, with proven results in operations or project management

• Operational Execution: You can spin up new systems and keep trains running on time

• High Reliability: You follow through and follow up—things don’t slip through the cracks

• Generalist Mindset: Comfortable switching contexts and learning on the flys

• Communication Excellence: Clear written and verbal communication for coordinating across diverse teams

• Detail Orientation: You catch errors others miss and anticipate edge cases

• Proactivity: You see a broken process, you fix it—without being asked

• Tools Proficiency: Comfortable with Notion, Slack, Airtable, Google Workspace, and eager to learn more

• Startup Experience: Experience working in fast-changing environments

• ≥C1 English

Hiring process

1. Application

2. Paid takehome task

3. Paid trial day

4. Paid trial period, 1–2 weeks

Compensation and benefits

• Compensation: $18-35k USD per year based on fit & location. Please note that we cannot transact with countries under U.S. sanctions.

• Comprehensive global health and dental insurance

• Coworking space stipend

• Partial fitness compensation